Single Line Funding? Need Help
Started by Leslie · Sep 12, 2013 · 3 replies
- LOriginal post
Leslie
Sep 12, 2013 · 12y ago
We hold a CPFF sole source SBIR III contract. A task orders associated with this contract is funded with one CLIN single source funding. However, the bid provided to the government supporting this task includes labor, travel, subcontract support, and material. My leadership thinks we are not required to execute the tasking per the provided bid and that we can manage the task order at the single CLIN level (Total contract award $). I have never seen task orders be managed this way within DoD. It is my experience that when executing the task we should stay within the boundaries of the labor, travel, subcontract support, and material and if we need to execute differently then a cost realignment and/or scope change is submitted for a task order modification. Maybe I have been operating wrong for a very long time....I have searched and searched but I can only find 5252.243-9600 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER to support my claim**.** Even that doesn't work because the task order award doc does not reference or include our estimate. It only has one CLIN rather than one for Labor, one for Travel, etc. Senior leadership needs an answer from me and I really don't have one that can't be debated based on how our task order was awarded. Please help..
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Navy_Contracting_4
Sep 12, 2013 · 12y ago
Unless there is something specific in the Statement of Work or in a contract clause restricting or limiting the method/manner of executing the task, your job is to manage and execute the task in order to ensure successful completion. Unless there's more to this than you've shared so far, it appears your leadership is correct.
Tha being said, if you're going to diverge significantly from what the government expects based upon your proposal, it is always a good idea to coordinate, at least informally, with the COR and/or the CO.
- s
styrene
Sep 12, 2013 · 12y ago
When I was working on CPFF actions, unless there was a reason to manage cost elements separately (which, in that case, the contract/order clearly spelled out the not to exceed for the elements), the contract was managed to the total estimated cost. What I did find is that when I had Cost (no fee) actions with educational institutions, everytime they needed to shift money from labor to materials or travel (or vice versa) they wanted approval to change the budget. However, I think that was more of a function of them being used to grants/assistance actions as opposed to contracts.
However, as stated above, check with the Contracting Officer.
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Leslie
Sep 12, 2013 · 12y ago
Thank you for the replies. I did receive confirmation from the ordering agency contract supervisor that we can in fact manage to the total cost level. Thank you again for the replies!