Government reimbursement of travel costs
Started by jeff4757 · Jul 14, 2014 · 7 replies
- jOriginal post
jeff4757
Jul 14, 2014 · 11y ago
A subcontractor is trying to secure a long-term stay In a hotel to support scope on a Government contract. The area he is to stay in is a high tourist area and availability is an issue-not to mention the hotel rate that exceeds the GSA per diem.
Does the FAR speak to the process for reimbursement if you demonstrate that all means were utilized to try to secure lodging within the confines of the GSA per diem?
Or is our company on the hook for delta in cost from the per diem to the actual rate charged?
Any feed back is appreciated!
Thank you!
- j
ji20874
Jul 14, 2014 · 11y ago
Or is our company on the hook for delta in cost from the per diem to the actual rate charged?
Is the travel portion of the subcontract (not the prime contract) cost-reimbursement? Or fixed-price? Or something else?
Is the travel portion of the prime contract cost-reimbursement? Or fixed-price? Or something else?
- j
jeff4757
Jul 14, 2014 · 11y ago
Travel is under a T&M subcontract
- h
here_2_help
Jul 14, 2014 · 11y ago
The FTRs permit a revised per diem in certain circumstances up to 300% of original locality limits. I suggest you research it and document accordingly to support allowability.
Hope this helps.
- R
Retreadfed
Jul 14, 2014 · 11y ago
Adding to H2H's post see FAR 31.205-46(a)(3).
- j
ji20874
Jul 14, 2014 · 11y ago
Also adding -- travel is under the material part of T&M -- see the contract clause at FAR 52.232-7( b )( 1 )( ii )( C ).
- j
jeff4757
Jul 14, 2014 · 11y ago
Very much so sir! Thank you!!
- j
ji20874
Jul 15, 2014 · 11y ago
You need to appreciate that the citations Retreadfed and I provided apply to prime contracts -- but your subcontract will be governed by the subcontract itself, which may or may not incorporate FAR principles. It will be the prime contractor (not the federal government) who approves or disapproves payment to the subcontractor for the higher travel payment.
The prime contract might be fixed-price, or it might be cost-reimbursement, or it might be T&M -- we don't know yet -- but the answer to that question may have some bearing on the prime contractor's willingness to be persuaded.