Ways to Improve Acquisition Training in FY16

Started by metteec · Dec 8, 2015 · 46 replies

  1. m

    metteec

    Dec 8, 2015 · 10y ago

    Original post

    I would like your opinions to brainstorm ways that acquisition-related training can be improved. A few months ago, Jamaal had created a post concerning improvements to the acquisition systems; one of those items was training. I believe that improving training is an attainable opportunity this year. It is unlikely that we will see an overhaul of acquisition training system, but there are smaller changes that I think could enhance the major goals of training: 1) improving job performance; 2) measuring effectiveness; 3) determining future training needs.

    I recently took a training course from an FAI-approved and DAU-certified Vendor for continuous learning points (CLPs) towards renewal of my FAC-C certification. The material was of decent quality; the instructor was knowledgeable; on paper, the students did great, since everyone received 100% on the test. The hidden academic integrity issues, however, hindered students’ ability to truly learn the material and reduced the importance of classes to merely checking off a box. To get the discussion started, here are a few solutions that I think could improve federal acquisition training (note that the problems apply towards both private and Government training providers):

    1. Solution: Test answers closely guarded and pre-release harshly punished.
      Issue: Everyone must pass mentality.

    In nearly every FAI-approved training class, the instructor either specifically identified which questions would be on the test, or let us know to “highlight” a specific area in the text. In any other setting, this would be an academic integrity violation, with the professor being fired and students having to retake the test. In the Government academia, however, both the agencies and training provider have a mutual interest in ensuring everyone passes.

    To resolve this issue, FAI should suspend or debar training providers that release test questions or identify answers with an intent to violate the integrity of the test. Students that received training certification from a class in such an instance should be required to retake the class.

    1. Solution: Closed book tests
      Issue: Open books as a crutch during testing

    Acquisition-related courses routinely allow students to use their notes and book during the test. Open book exams, especially combined with #1 above, teach students how to effectively find the correct page, and not employ deep knowledge. The open book presents a crutch for the student so that they do not need to memorize content. By not memorizing content, it reduces that student’s chance to retain the information after class, and does not reflect knowledge of material during test time.

    All classes should have closed book tests to measure knowledge. By having all tests as closed book, you force students to study and learn the training material and better apply that material on the job.

    1. Solution: Training lasting the whole 8-hour day.
      Issue: Class ending early, but still providing the full CLPs

    All acquisition classes in the FAI/DAU framework include a number of CLPs. Those CLPs represent one hour of training. Training providers routinely let students out early on the last day, and sometimes on normal training days. One time, I was released from training at 11 a.m. while in a class that was supposed to end at 4 p.m. Students being released from training early is paramount to theft of taxpayer dollars. The agency paid for 40 hours of training but received only 34-36 hours. For any normal contract, you would send a show cause letter for why the Contractor failed to deliver as obligated. Further, it robs students of the opportunity to learn; during that four hours or more, the instructor could have provided additional instruction or a group activity to further hone the student’s knowledge.

    All classes should be the duration of their advertised CLPs or the training provider should provide a partial refund. Classes that were not of the duration of DAU/FAI-approved classes should not count towards certification.

    1. Solution: Expanded test and individual scorecards after class.
      Issue: Training providers do not provide students and agencies with feedback for individual improvement.

    Currently, students receive one or two tests, usually ranging from 25 to 50 questions each, respectively. Standard DAU/FAI policy is to receive an 80-percent score on those tests, or the student is required to retake the incorrect portion of the test. Hardly anyone fails these tests (namely because of the issues in #1 and 2). Afterwards, the student received his or her percentage score. This score is meaningless to the student and the agency because it does not identify areas for improvement.

    Instead, tests questions should relate to specific categories, and results for those categories should be relayed back to those students with recommended additional training that could help enhance knowledge and improve effectiveness. Supervisors could use this information to target on-the-job training for employees.

    Please let me know what ideas you have to improve training.

  2. G

    Guest Vern Edwards

    Dec 8, 2015 · 10y ago

    All of your ideas except number 3 are about testing. Testing is useful, but it isn't the main problem or the main road to improvement. The main problem is learning. Students must do that on their own.

    No class should go for eight hours a day. That's much too long. People can't mentally attend that long. Six hours max, and even that's too long. The problem is that longer courses with shorter hours are not economically feasible.

    Supervisors buy training for personnel en masse. They don't seem to send people to training based on individual needs. They send people to an introductory class who have twenty years experience. Supervisors need to do a better job of getting training for their people.

    Supervisors don't explain to prospective students that they're being paid their salary while in class, that training is work, not bleep-off time, and that they are expected to consider it work and to work diligently.

    Students don't take training seriously, even when they want training. They don't come prepared to learn. They show up for class without pencil and paper. They don't know how to take notes or how to organize them systematically for study. (They think they do, but most of them don't. Anybody hear of the Cornell method?) If you assign pre-course reading, half of the students don't read it and the other don't read it properly. They complain about having to do homework. They don't do the homework. A certain number of them arrive late for class every single day or come back late from lunch and breaks. They can't take their eyes off their bleeping phones. Good students are a rarity. Oh, for a class full of tiger learners, like I get at the Air Force Space and Missile Systems Center, where they have real leadership.

    Supervised self-study groups would be the best way to learn, but for that you need good textbooks and disciplined students. There are not enough of either of those in government contracting.

    Classroom training is not sufficiently well-coordinated with OJT. The greatest problem in contracting is that people are hired and paid before they know how to do the work they're being paid to do. They learn most of what they will ever know while on the job. What they learn is what the old-timers teach them. If the old-timers are not first rate, then the products of their teaching will not be first rate, unless the students are the kind of people who are motivated to learn on their own. People who want to learn, and who know how to learn, will learn, training or no training. You need special 1102s to conduct OJT. They should receive extra pay. It should be a hard job to get.

    I have a hundred suggestions, but not enough time.

  3. a

    apsofacto

    Dec 8, 2015 · 10y ago

    Splitting the testing and the instructional roles may be worth looking into. The institution which instructs cannot be the institution that awards the certification.

  4. J

    Jamaal Valentine

    Dec 9, 2015 · 10y ago

    My suggestion is to afford personnel the opportunity to use what they learn in self-study, class, or OJT. I personally don't believe we get enough reps doing things the right way simply because it usually means expanding lead times when the current goal is to reduce them. Secondly, make more resources available.

    I find it peculiar and frustrating that there is a DoD Acquisition Workforce Development Fund but, nobody I've contacted seems to know how to tap into it.

    I've requested books, classes (Far Bootcamp, Critical Thinking, Level III DAU courses, etc.), and subscriptions only to hear those dreadful words - we don't have the money.

    I mention the fund and get blank stares or more questions than answers.

  5. G

    Guest Vern Edwards

    Dec 9, 2015 · 10y ago

    The best training you'll ever get can be summed up in two words and two sentences.

    Read. Think.

  6. D

    Don Mansfield

    Dec 9, 2015 · 10y ago

    Here are a few ideas:

    1. No required training classes. Required competencies, developed and published by DAU/FAI, that employees must obtain using whatever method(s) they choose (self-study, online classes, DAU/FAI classes, commercial training organizations, etc.).

    2. A series of exams on specific contracting topics that must be passed to advance in the career field, similar to what exists for actuaries: https://www.soa.org/Education/Exam-Req/edu-asa-req.aspx Exams developed by DAU/FAI. Exams given at commercial test centers. When the candidate is ready for the test they apply to DAU/FAI, who then mails the test to the candidate's local test center.

    The Government's approach to training is to use a design specification (everyone must take these classes). We need to move to a performance specification (don't care how you get trained, as long as the results meet the standard).

    From http://www.beanactuary.org/exams/:

    Like other top-ranked professions (such as law and medicine), one must pass a set of examinations to achieve professional status as an actuary. Unlike other professions, in actuarial science you’ll have the opportunity to work as an actuary while completing the examination process—employers often allow study time during working hours, pay exam fees, provide internships, and even award raises for each exam passed. Though, to get the best start on a rewarding career, many soon-to-be actuaries begin taking exams while still in college. Of those that do, most achieve associateship in three to five years. All candidates acquire a core set of knowledge from required preliminary exams. The preliminary exams and Validation by Educational Experience requirements are the starting points for an actuarial career. The Casualty Actuarial Society (CAS) and the Society of Actuaries (SOA) websites contain complete descriptions of their education and examination systems, including syllabus and study materials, registration information, rules and regulations and resources of each exam.

    Picture this:

    Like other top-ranked professions (such as law and medicine), one must pass a set of examinations to achieve professional status as a contract manager. Unlike other professions, in contract management you’ll have the opportunity to work as a contract manager while completing the examination process—employers often allow study time during working hours, pay exam fees, provide internships, and even award raises for each exam passed. Though, to get the best start on a rewarding career, many soon-to-be contract managers begin taking exams while still in college. Of those that do, most achieve associateship in three to five years. All candidates acquire a core set of knowledge from required preliminary exams. The preliminary exams and Validation by Educational Experience requirements are the starting points for a contract management career. The Federal Acquisition Institute (FAI) and the Defense Acquisition University (DAU) websites contain complete descriptions of their education and examination systems, including syllabus and study materials, registration information, rules and regulations and resources of each exam.

  7. G

    Guest Vern Edwards

    Dec 9, 2015 · 10y ago

    I like it!

  8. J

    Jamaal Valentine

    Dec 9, 2015 · 10y ago

    I think many of us are waiting for Part IV of Vern's Contracting Trainee blog.

  9. G

    Guest Vern Edwards

    Dec 9, 2015 · 10y ago

    People didn't seem enthusiastic about it to me, so I let it go. But I note that the number of viewers has grown. Or maybe it's the same 20 people checking over and over.

  10. n

    napolik

    Dec 10, 2015 · 10y ago

    Don't forget that contract specialists must master their automated procurement systems!

    Capturing the right bits and bytes takes precedence over following the correct policies and procedures, using the correct provisions and clauses, and getting the best deal for the customer.

  11. j

    ji20874

    Dec 10, 2015 · 10y ago

    Unfortunately, there is truth in napolick's comment...

    Exams for contracting classes should not be multiple-guess. To me, they need to be problem based.

  12. D

    Don Mansfield

    Dec 10, 2015 · 10y ago

    Exams for contracting classes should not be multiple-guess. To me, they need to be problem based.

    It's not either/or. You can have multiple-choice questions that are based on a problem.

  13. J

    Jamaal Valentine

    Dec 10, 2015 · 10y ago

    How about rebalancing and redistributing the workforce in an effort to incentivize training and have unqualified people self-eliminate from consideration as contracting officers.

    Maybe it's easier to implement stringent competency, education, testing, and certification requirements if we limit it to key positions - say contract specialist and contracting officers.

    Bring in other 1100 series, outside of 1102s, to do the more routine or simplified actions as well as support the 1102s.

    Then implement, as Don stated, required competencies, developed and published by DAU/FAI, that employees must obtain using whatever method(s) they choose (self-study, online classes, DAU/FAI classes, commercial training organizations, etc.). This pipeline could lead to 1102 positions, which should be significantly and progressively higher on the pay scale than the positions below and supporting it.

    Money incentivizes many things. People could take the training mentioned above seriously if it paid to do do.

    Special Pay Positions:

    OJT Trainer

    Special Qualifications

    Reviewer/Policy

    Just thinking out loud...

  14. G

    Guest Vern Edwards

    Dec 10, 2015 · 10y ago

    Don:

    In my opinion, multiple choice questions are not appropriate for professional education. They're a sop to the weak student. Any exam question that both facilitates guessing and suggests the answer to guess at is an insult to the serious student. It just gives them a chance to pass whether they deserve to or not.

    But you and I have argued about this in the past, and I don't expect to change your mind.

    Vern

  15. n

    napolik

    Dec 11, 2015 · 10y ago

    Absent a takeover of our culture and technology by the Luddites, multiple choice is the only type of test that can be administered. No narrative can be prepared using Ipads while the students are walking to the Starbucks!

  16. D

    Don Mansfield

    Dec 11, 2015 · 10y ago

    Vern,

    I haven't changed my mind. I would not agree that using multiple-choice questions is inappropriate for professional education as a general proposition. I think it depends on what you are attempting to assess. In terms of Bloom's cognitive levels, I think multiple-choice questions can be used to assess knowledge, comprehension, application, and analysis. However, they would not be appropriate for assessing higher cognitive levels (synthesis, evaluation). I acknowledge the risk of a student "guessing" successfully, but this can be somewhat mitigated by increasing the number of choices and having good distractors (wrong answers).

  17. G

    Guest Vern Edwards

    Dec 11, 2015 · 10y ago

    Don:

    If I want to test knowledge, etc., instead of asking a question and then asking, "Which of the following is the correct answer?" why not just ask, "What's the answer?"

    Instead of asking:

    For which of the following contract types must the CO prepare a D&F... [a]... ... [c]... or [d]...?

    why not just ask:

    For which contract type(s) must the CO prepare a D&F?

  18. J

    Jamaal Valentine

    Dec 11, 2015 · 10y ago

    For contracting, I believe a written test similar to the Maryland Bar Exam, written test, would suffice. 10 questions - three hours:

    http://mdcourts.gov/ble/examquestionsanswers.html

    No multiple choice. Follow, the written test with an oral exam of some sort and call it good.

    I'm not commenting on the extent of Maryland's Bar Exam because if its anything like California it has additional testing, the California Bar Examination consists of the General Bar Examination and the Attorneys’ Examination. The General Bar Examination has three parts: six essay questions, the Multistate Bar Examination (MBE, which is multiple choice), and two performance tests (PT, which is another narrative).

  19. h

    here_2_help

    Dec 11, 2015 · 10y ago

    I don't see how you improve the acquisition environment without better training the PMs and CORs. How much of the CO's workload would be reduced if PMs and CORs made better decisions?

    Of course, I'm an outsider in this discussion (not a Government employee) so take my POV with a grain or two of salt.

    H2H

  20. D

    David Bodner

    Dec 11, 2015 · 10y ago

    An organization can't accept failure in an individual employee when his position is so difficult to fill. Perhaps rationally the long-term benefit should outweigh the short-term pain, but in reality we don't see it that way. Every hire simply has to succeed when you employ the absolute minimum number of people in a job category.

    In order to have high standards, we need to institute a farm team of potential talent. Then let the cream rise to the top. That also means there has to be a place for the non-star. I like Jamaal's comment #13 to get there. I think Vern has also spoken along similar lines.

  21. a

    apsofacto

    Dec 11, 2015 · 10y ago

    Just adding a question to the roiling multiple-choice debate.

    I had a policitcal science professor who favored "multiple multiple choice" questions, and they were challenging. They looked something like this:

    i.) Cost-plus-no-fee

    ii.) Cost-plus-fixed-fee

    iii.) Time-and-materials

    iv.) labor hour

    v.) fixed price with economic price adjustment

    vi.) fixed price

    For which of the preceding contract types must the CO prepare a D&F?

    A. i & ii

    B. i, ii, & iii

    C. i

    D. ii

    E. vi, v & vi

    F. i, ii, iii, iv, & v

    He was a real character, if you were able to achieve a perfect 0 on one of his tests you received an "A" in the class and never had to return. If you inadvertantly got one wrong, well, you wound up with a 2. Never had sufficient command of that material to go for the perfect 0.

  22. D

    Don Mansfield

    Dec 11, 2015 · 10y ago

    Don:

    If I want to test knowledge, etc., instead of asking a question and then asking, "Which of the following is the correct answer?" why not just ask, "What's the answer?"

    Instead of asking:

    For which of the following contract types must the CO prepare a D&F... [a]... ... [c]... or [d]...?

    why not just ask:

    For which contract type(s) must the CO prepare a D&F?

    If I wanted to assess a student's ability to recall that information from memory, then a short answer test question would probably be more reliable than a multiple choice question. However, short answer questions become impractical if there are many right answers. For example, I could ask:

    "Which numbers are odd?"

    or, I could ask:

    "Which numbers are odd?

    a. 1

    b. 2

    c. 3

    d. 4"

    By using multiple-choice, I could use a slight variation of your question to assess the student at higher Bloom's Levels. For example:

    "For which type of the following contracts must the CO prepare a D&F?

    a. Requirements contract for mortuary services

    b. Commercial time-and-materials contract with options

    c. Cost-plus-award-fee contract for research that resulted from a Broad Agency Announcement

    d. Service contract for an inherently governmental function"

    This question requires the student to apply knowledge, determine what information is relevant, and use deductive reasoning.

    Choosing a type of assessment item is like choosing a type of contract. No one type is inherently good or bad. Each type has its place depending on what you are trying to assess.

  23. G

    Guest Vern Edwards

    Dec 11, 2015 · 10y ago

    Q: Which numbers are odd?

    A: All integers (whole numbers) that are not multiples of 2.

    Your multiple choice approach would show only that the student knows (or does not know) that certain numbers are odd, but would not show that he knows why they are odd or what "odd" means.

    Look, you're okay with multiple choice, and I don't like them. But I understand your point that if used properly they can be respectable.

    Does DAU use them properly, as a general rule?

  24. D

    Don Mansfield

    Dec 11, 2015 · 10y ago

    I would say that we're hit and miss.

  25. G

    Guest Vern Edwards

    Dec 11, 2015 · 10y ago

    What percent hit and what percent miss?

  26. n

    napolik

    Dec 12, 2015 · 10y ago

    While I support the renewed “professionalization” of the contracting workforce, I am pessimistic that the workforce’s knowledge of law, regulation and market environment will improve. If anything happens to workforce knowledge, it will decline. This is due to the transfer of non-professional workload to the professional workforce.

    If I recall correctly, the professionalization of the contracting workforce began in the early 90s with the establishment of an educational requirement – a bachelor’s degree with 24 credit hours of business or business related subjects. Unfortunately, this laudable event was accompanied by other events that have undercut the effort to improve the professionalism of 1102s.

    First, there was the introduction of automated procurement systems (APS) driven, not by clerk typists (1106s), but by contract specialists. Increasingly, the contract specialists spend more time and effort learning how to create documents and to enter data in the APS than learning the substance of their profession.

    Currently, I work in a space adjacent to a staff of 1102s whose raison d’etre is an APS. All day long, 1102s line up to get help with the application of the APS to their specific procurements. If only they spent as much time reading the SOWs, the regs, the GAO and COFC decisions, and materials on the market they are seeking to use.

    Prior to my current experience, I cannot count the number of times I, or a colleague, was told a particular procurement strategy or tactic cannot be accomplished because SPS or PRISM won’t allow it.

    Because of the introduction of the APS, I believe contract specialists devote more time to learning their APS than to learning the substance of their “profession”.

    Closely related to the impact of APS is the impact of FPDS. FPDS entries and corrections are accomplished by 1102s. How many hours do contract specialists spend on the FPDS? Why can't 1106s do this?

    Next, while the procurement leaders were celebrating the new educational standards for 1102s, they were also eliminating 1105s, procurement agents. The work on small purchases – now simplified acquisitions – was transferred from 1105s to 1102s. I guarantee you that much/ most of the time 1102s spent/ spend on this new work was/ is spent on forcing the small purchases into the office APS.

    Until the procurement hierarchy demonstrates clearly the importance of procurement knowledge vice knowledge of APS, FPDS and small purchase, the test methodology is irrelevant. This demonstration will be the reduction or elimination of time 1102s spend on the creation of APS, FPDS and small purchase.

    Restore document preparation and reporting tasks to 1106s; return small purchases to 1105s.

  27. J

    Jamaal Valentine

    Dec 12, 2015 · 10y ago

    The leadership of a career field should have something in common with those in the career field. This becomes harder the higher you get as specialization is less likely to be desired.

    At the higher levels, policy makers are simply out of touch with reality and don't know what training is really required and face it, few officials hire vocal opposition that is willing and able to identify the failures in the system.

    Who would ever allow the Attorney General, Surgeon General or Secretary of Health & Human Services, etc. to lead an organization they don't have the credentials for and simply have little understanding of? Has a former 1102 ever lead AT&L? Who in the front office of OFPP or AT&L, etc. have a working knowledge of the FAR system (from practice)? What is the growth potential for an 1102?

    In addition to training, opportunity is needed. Without growth opportunity fewer of the good people will stay within the government and turnover isn't something that good training will solve.

  28. G

    Guest Vern Edwards

    Dec 13, 2015 · 10y ago

    Until the procurement hierarchy demonstrates clearly the importance of procurement knowledge vice knowledge of APS, FPDS and small purchase, the test methodology is irrelevant. This demonstration will be the reduction or elimination of time 1102s spend on the creation of APS, FPDS and small purchase.

    Restore document preparation and reporting tasks to 1106s; return small purchases to 1105s.

    Hear, hear!

  29. M

    Motorcity

    Dec 13, 2015 · 10y ago

    With regards to a written exam, who would be the grading authority? If DAU’s Ask a Professor is any sort of guide, it shows that everyone has an opinion. One professor may say one thing, while another professor may believe something else. Answers to written exams aren’t always clear cut. Then again, multiple choice exams seem to encourage rote learning/memorization, rather than critical thinking.

    Perhaps rather than having three levels of certification, would it be worth looking at having some form of certification for specific segments within the FAR? Perhaps a mandatory general certification followed by a specialist certificate in areas such as IT, construction, commercial, and simplified? The only reason I suggest “specialty areas” is because it seems like many people stay in the same area for long periods of time. Would that be too limiting?

    I can’t speak for everyone else, but most people in my shop have stayed within one general area (construction, for example) for their entire time in contracting. The folks in the construction branch couldn’t be of assistance during the end-year rush because none of them had ever worked on commercial and simplified buys.

    Should training focus more on specialized areas within the FAR?

  30. M

    Motorcity

    Dec 13, 2015 · 10y ago

    Closely related to the impact of APS is the impact of FPDS. FPDS entries and corrections are accomplished by 1102s. How many hours do contract specialists spend on the FPDS? Why can't 1106s do this?

    Next, while the procurement leaders were celebrating the new educational standards for 1102s, they were also eliminating 1105s, procurement agents. The work on small purchases – now simplified acquisitions – was transferred from 1105s to 1102s. I guarantee you that much/ most of the time 1102s spent/ spend on this new work was/ is spent on forcing the small purchases into the office APS.

    Until the procurement hierarchy demonstrates clearly the importance of procurement knowledge vice knowledge of APS, FPDS and small purchase, the test methodology is irrelevant. This demonstration will be the reduction or elimination of time 1102s spend on the creation of APS, FPDS and small purchase.

    Restore document preparation and reporting tasks to 1106s; return small purchases to 1105s.

    CPARS as well. Seems like a large amount of my time is spent on reporting and administrative duties that take up a great deal of valuable time. What was the real reason for eliminating the 1105 series anyways?

  31. J

    Jamaal Valentine

    Dec 13, 2015 · 10y ago

    Vern mentioned something about the Cornell Method (or Cornell Notes).

    How about creating law school outlines in class, which help you apply the rules to scenarios at a later date (i.e. work)?

    In my mind, the goal of classroom training is to build and test specific knowledge and ability: to apply what you have learned to real problems later. In that regard, pure recall of particular rules, while beneficial, is unnecessary, but mastering the concepts, and ability to conduct adequate analysis is. Law school outlines are great for that purpose.

    Ultimately can you look at a set of facts and make a timely, accurate assessment of what rules apply, the best options available, and recommend a course of action? Law school outlines can help you with all three by organizing your learning and thoughts. Instead of preparing for an exam you'd be preparing for future procurement, etc.

    I guess the quickest and cheapest way to improve training is to improve the way we train as individuals.

  32. G

    Guest Vern Edwards

    Dec 14, 2015 · 10y ago

    What was the real reason for eliminating the 1105 series anyways?

    The arrival of the desktop computer.

  33. D

    Don Mansfield

    Dec 14, 2015 · 10y ago

    Q: Which numbers are odd?

    A: All integers (whole numbers) that are not multiples of 2.

    Your multiple choice approach would show only that the student knows (or does not know) that certain numbers are odd, but would not show that he knows why they are odd or what "odd" means.

    Look, you're okay with multiple choice, and I don't like them. But I understand your point that if used properly they can be respectable.

    Does DAU use them properly, as a general rule?

    Your answer illustrates another weakness of short-answer questions--they can be ambiguous. You've given me a property of odd numbers, but I still don't know if you could identify any. In my multiple choice example, I can assess whether you can identify an odd number. It's true that I can't assess whether the student knows why they are odd or what "odd" means, but those are different learning objectives. If I wanted to assess those two learning objectives, I would have to come up with different questions.

    As far as whether DAU uses them properly, I would say 75% hit, 25% miss. Some courses are better than others. I think the students taking the exams would know better than me.

    With regards to a written exam, who would be the grading authority? If DAU’s Ask a Professor is any sort of guide, it shows that everyone has an opinion. One professor may say one thing, while another professor may believe something else. Answers to written exams aren’t always clear cut. Then again, multiple choice exams seem to encourage rote learning/memorization, rather than critical thinking.

    FAI/DAU would be the grading authority. There would be an answer key to eliminate inconsistency. I don't agree that a particular type of question encourages rote learning/memorization. A test condition (closed-book v. open-book) would have more of an effect on how a student prepared for an exam.

    Perhaps rather than having three levels of certification, would it be worth looking at having some form of certification for specific segments within the FAR? Perhaps a mandatory general certification followed by a specialist certificate in areas such as IT, construction, commercial, and simplified? The only reason I suggest “specialty areas” is because it seems like many people stay in the same area for long periods of time. Would that be too limiting?

    I can’t speak for everyone else, but most people in my shop have stayed within one general area (construction, for example) for their entire time in contracting. The folks in the construction branch couldn’t be of assistance during the end-year rush because none of them had ever worked on commercial and simplified buys.

    Should training focus more on specialized areas within the FAR?

    Yes, I think so. I've advocated for this type of approach in the past. I don't think we should be requiring all 1102s to take the exact same courses after Level 1. I don't think it would be too hard to identify five or six specialties and have certifications for each.

  34. J

    Jamaal Valentine

    Dec 15, 2015 · 10y ago

    I've heard several older timers talk about having procurement clerks and whatnot, but was it any better then? How many people worked on a single contract file? Did a CO make a decision and have a clerk type up the memoranda? If so, it seems the clerk would have to be equipped with the same knowledge and competence as the CO.

    What prevents offices from assigning duties that resemble the old time structure to today's 1102s? Seems the 1102 series consist primarily of overpaid scriveners anyhow so let a few serve as COs and specialists on other than simplified purchases, and another share serve as COs and specialists for SAP. Each team can assign some specialists as admin and clerical help to process CARS, CPARS, etc. I don't think this helps because the knowledge required is still absent.

    Was infighting, over responsibilities, prevalent when offices were staffed with 1101s, 1102s, 1105s, and 1106s?

  35. G

    Guest Vern Edwards

    Dec 15, 2015 · 10y ago

    "Better" is too broad a term to be the foundation for a good question. Without some objective standard, all you'll get is diverse opinions. Having a procurement clerk do the administrative stuff was better for me. Whether it was better for anyone else is anyone's guess.

    Go read OPM's position classification standard for procurement clerks/technicians and then come back and ask questions.

    https://www.opm.gov/policy-data-oversight/classification-qualifications/classifying-general-schedule-positions/standards/1100/gs1106.pdf

    Here's the position definition:

    This series includes positions that involve performing or supervising clerical and technical work that supports the procurement of supplies, services, and/or construction. Procurement clerks and technicians prepare, control, and review procurement documents and reports; verify or abstract information contained in documents and reports; contact vendors to get status of orders and expedite delivery; maintain various procurement files; resolve a variety of shipment, payment, or other discrepancies; or perform other similar work in support of procurement programs and operations. The work requires a practical knowledge of procurement procedures, operations, regulations, and programs.

  36. J

    Jamaal Valentine

    Dec 15, 2015 · 10y ago

    I've read the classifications for 1102 (dreamscape), 1105 (fits many of today's 1102s in general), and 1106 (fits most of today's contract specialist).

    I still don't understand how they worked as a team, in practice. I see how it could work if each series was staffed with people who knew their job well, so maybe that was the case. Maybe workload was lighter so fewer COs were needed.

    One of the challenges I see today is that very few people are good at any facet of purchasing or contracting (duties of clerks or technicians, specialists, and contracting officers). Distributing the duties will not make individuals more competent, but reducing the overload and focusing on specialization could.

    From my experience, you either work in construction or supplies and services. Within those teams you can be assigned anything from a $3,500 SAP to a multi-million dollar competitive negotiation and anything in-between. Most requirements are filled through task or delivery orders.

  37. j

    ji20874

    Dec 15, 2015 · 10y ago

    Jamaal,

    I have worked in offices with 1102s, 1105s, and 1106s. It can work great! The 1105s do all the simplified acquisitions, and they can do them expertly! The 1106s can take responsibility for invoices and bid openings and filing and so forth. The 1102s can then be free to do what only they can do.

  38. G

    Guest Vern Edwards

    Dec 15, 2015 · 10y ago

    When I started as an 1102, my job title was contract negotiator, not contract specialist. I worked with an 1106 procurement clerk. This was doing R&D and major systems.

    The 1106 received all incoming paperwork. When we received a requisition the clerk started a contract file and started preparing the routine paperwork, such as small business clearance, etc. The clerk would prepare boilerplate determinations, like the determination of non personal services. I would hand write documents, and she would type them. He or She would coordinate documents through the various staff offices. When we got a (more or less) automated contracting system, the clerk processed the system documents necessary for preparation of the RFP and final contract. In short, the clerk did all the routine administration and paperwork and processed coordinations. I wrote the content of substantive work, such as advanced procurement plans, D&Fs, justifications, etc., but the clerk would type and coordinate the documents and prepare the synopsis, unless there was something special about it. The clerk did the reporting that is now made to FPDS, but was then done on a DD Form 350.

    Like anything else, how well it worked depended on the quality of the persons involved. I was lucky in most of the offices in which I worked. Like contract specialists, some clerks were great and some were lousy. What I liked, in retrospect, was being free of all the routine administrative stuff. I might add that my workload was much less than that of the typical contract specialist today, and the administrative tasking was much lighter. Ironically, as workload and administrative burden increased, the government did away with 1106s and put the entire burden on the 1102s.

    Perverse management behavior.

    A continuing problem was that the best procurement clerks wanted to be contract negotiators and would become angry when they couldn't rise. The influx of college graduates made advancement difficult for those who didn't have degrees. In some cases, the clerk would have made a great negotiator. In others, advancement would have been an instance of the Peter Principle at work. Being a great clerk did not mean that one would be a good contract negotiator, but it was difficult to make people understand and accept that reality.

    In any case, being a contract specialist today is nothing like it was for me and my peers. The contracting workplace today is entirely different. Almost unrecognizable to someone of my era. A very big factor in workplace change was the arrival of the desktop computer, which changed everything everywhere, and not entirely for the better. Some day someone will write a great book on the effect of the desktop computer on workplace organization and sociology. Another factor was the gender divide. Virtually all of the clerks and purchasing agents were women and most of the negotiators were men. Negotiators were paid a lot more. That was a source of concern, discomfort, embarrassment, tension, anger, and conflict. I think the gender divide was a factor in the elimination of clerks and purchasing agents. I think it was seen as a way to close the gap. Today, about 60 percent of the 1102 workforce is female.

    The week after Christmas I'm flying to L.A. for a reunion of some of the Air Force Copper Cap trainees I came up with. We all became GS-15s or SESs at a time when such positions were rare. Several of us went on to the private sector. One became a prominent public prosecutor. All but one of us are retired. I retired from teaching last month. The only one still working is with a California lobbying organization. It will be a gathering of the denizens of a lost world.

  39. B

    Boof

    Dec 16, 2015 · 10y ago

    Our last 1105s and 1106s were converted to 1102's for the pay reason. In Washington we could not get anyone any good at the paygrades of an 1105 and 1106 (Typically GS 5 to 9). Those we had that were good wanted to get above GS-9 and could not. They would move to the program offices that had higher grades.

    The pay grades have all escalated because the pay has not gone up enough within the grades. Now the "journeyman" (4 to 8 years) is a GS13 and looking to be a GS14 very soon. You must have 4 years to get your level III certification and many new personnel expect an unlimited warrant and a GS14 to come with that certification. A world of unrealistic expectation and yet many get it so it is not unrealistic anymore. I had a fast rise after a military career so I can not complain too much. It is good times for the staff but not so good for the organization.

    It used to be only Division Directors were GS15 but now we have Branch Chiefs and in some cases independent COs as GS15. I have relatives in the midwest that would die to get a steady $50K a year job but inside the beltway you feel unwanted if you don't make six figures.

  40. h

    here_2_help

    Dec 16, 2015 · 10y ago

    I retired from teaching last month.

    I'm sorry to hear that, Vern. I realize that teaching was often a very frustrating experience for you ... but I very much enjoyed the one class I was able to attend. I tried hard to "think critically" but I'm afraid I didn't hit the mark you set. To be clear, I was okay with that. I learned more from your course than any three "seminars by PowerPoint."

    I'm sad to think that my colleagues and direct reports won't have the same opportunity to be challenged and to stretch.

    H2H

  41. G

    Guest Vern Edwards

    Dec 16, 2015 · 10y ago

    help:

    Thanks. I had fun. Met a lot of people. Made a lot of friends. Got to go all over the world.

    Everyone's time must come. (Peyton, are you reading this?)

    Vern

  42. J

    Jamaal Valentine

    Dec 16, 2015 · 10y ago

    Kobe did. Peyton should.

  43. n

    napolik

    Dec 17, 2015 · 10y ago

    Everyone's time must come. (Peyton, are you reading this?)

    Perhaps you can extend your career by abandoning the QB position and taking up the placekicker role.

    Both score points for the team, but the QB expends much more physical and emotional energy.

  44. j

    joel hoffman

    Dec 17, 2015 · 10y ago

    Perhaps you can extend your career by abandoning the QB position and taking up the placekicker role.

    Both score points for the team, but the QB expends much more physical and emotional energy.

    Haha! That would be like asking Vince Lombardi or Nick Sabin to step down and become the assistant coach!

  45. G

    Guest Vern Edwards

    Dec 17, 2015 · 10y ago

    Guys, a person's retirement is no big deal. Let's please not make it a topic.

  46. J

    Jamaal Valentine

    Dec 17, 2015 · 10y ago

    I don't know which one is more difficult to accept, Vern or Kobe. At least I got to see Kobe play live and in person.

  47. G

    Guest Vern Edwards

    Dec 17, 2015 · 10y ago

    Guys, I appreciate the thoughts, really, but, please, no more.

    Vern

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