How do you structure CLINs for a multi-year award with annual non-severable deliverables?
Started by CSJas · Oct 30, 2019 · 2 replies
- COriginal post
CSJas
Oct 30, 2019 · 6y ago
Hello,
I had a requirement last year for annual data buys in which we receive a delivery at the end of each fiscal year for one data package. We do not require anything else from the contractor between deliverables. Last year, we cut an Order for a base year plus four one-year options to cover the future deliveries, and the base/options ended the day the delivery was due. I was just informed by my customer that they forgot to submit a requisition to exercise the first option, and the Order is now expired. I am trying to figure out how to prevent this from happening again in the future by figuring out if there is a better way to structure this Order. Since the options do not need periods of performance because they are single deliveries, how can I structure this Order? Should I have the options state a delivery date and a note that they will be exercised "no later than XX days before delivery"? Is it even permissible to have a multi-year order for deliveries? We can not cut an IDIQ or BPA for this type of purchase. I know that for non-severable work, we could have one CLIN that extends past a year, but we are not sure if we need all future deliverables, hence why we had options added.
Thanks.
- j
ji20874
Oct 30, 2019 · 6y ago
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ITEM SUPPLY/SERVICE QTY UNIT UNIT PRICE AMOUNT
-------------------------------------------------------
001 Data Package 2019 1 EA $10,000 $10,000
. Delivery: Jan 2020
OPTION ITEMS-
101 Data Package 2020 1 EA $10,000 $10,000
. Delivery: Jan 2021
201 Data Package 2021 1 EA $10,000 $10,000
. Delivery: Jan 2022
301 Data Package 2022 1 EA $10,000 $10,000
. Delivery: Jan 2023
401 Data Package 2023 1 EA $10,000 $10,000
. Delivery: Jan 2024
FAR 52.217-7, Option for Increased Quantity—Separately Priced Line Item
. fill-in: JAN-OCT of the data package year
- C
CSJas
Oct 31, 2019 · 6y ago
ji20874 said:
-------------------------------------------------------
ITEM SUPPLY/SERVICE QTY UNIT UNIT PRICE AMOUNT
-------------------------------------------------------
001 Data Package 2019 1 EA $10,000 $10,000
. Delivery: Jan 2020
OPTION ITEMS-
101 Data Package 2020 1 EA $10,000 $10,000
. Delivery: Jan 2021
201 Data Package 2021 1 EA $10,000 $10,000
. Delivery: Jan 2022
301 Data Package 2022 1 EA $10,000 $10,000
. Delivery: Jan 2023
401 Data Package 2023 1 EA $10,000 $10,000
. Delivery: Jan 2024
FAR 52.217-7, Option for Increased Quantity—Separately Priced Line Item
. fill-in: JAN-OCT of the data package year
Oh yes, the -7 option clause. This helps a lot. Thanks!