ECMRA move to SAM

From https://www.dmdc.osd.mil/ecmra_splash/

ECMRA is de-commissioned as of COB June 19th, 2020.

The data collection functionality will transition to the System for Award Management (https://www.sam.gov) by the end of FY20.

For additional details and updates regarding this planned transition, please see the following links:

Policy and Data regarding the Inventory of Contracted Services:
https://www.acq.osd.mil/dpap/cpic/cp/inventory_of_services_contracts.html.

Status of DFARS Rule implementing SAM reporting - Case Number 2018-D063:
https://www.acq.osd.mil/dpap/dars/opencases/dfarscasenum/dfars.pdf.

Please update your bookmarks with the new URL https://www.sam.gov.

Hello and thank you. I have that information but then the information trail ends.

@Beth

It's been a few years since i had access/was responsible for completing the service contract reporting in SAM, but if i recall correctly, the section of the site is only live during the reporting period (including which contracts need to be reported). Is the reporting period officially open? I remember it being a short turn-around to input the data, so i wouldn't be surprised if it doesnt open until October.

I only found this by Googling, not by navigating within SAM.  Follow these instructions I found at:  https://www.sam.gov/SAM/transcript/SCR\_QSG.pdf

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information: • Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount). • Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

...and after all this, our contract wasn't listed here.  Our contracting officer stated that "maybe it will show up sometime in October".

As of Oct. 6, the Service Contract Reporting link was not visible.  Has anyone found any more information about how the reporting will be combined this year?

As of 10/7/20 we were able to see our contracts applicable for Service Contract Reporting.  We are cross-checking these now for inclusion of our DoD contracts as per the legacy Manpower Reporting requirements.  Hopefully you've seen at least some of your contracts loaded by now.

Is the ECMRA entered in the Service Contract Report page or is there a separate ECMRA section?

Look up Quick Start Guide for Service Contract Reporting.  This guide will tell you how to input the data in SAM  however I encountered other issues.

I saw the SCR as it has always been in SAM. I have not seen the ECMRA anywhere in SAM as of today.

Any insight on how to find past manpower reporting records? Before the EMCRA site was decommissioned, we could see past fiscal year reporting records.

Hello mcook, I can't even find how to enter the data in the SAM website. Are your contracts posted to the service contracts reporting area? I only saw to and they are not DOD.

I am having issues with reporting this year, also.  My non-DoD contracts are showing up but none of my DoD contracts are.  Does this seem to be the same issue everyone is having?

I still do not have any DOD contracts loaded. compared to previous years where i had hundreds of task orders to report on now nothing is in there other than a couple non DOD ones.. is anyone having the same problem or have any guidance?

I have no contracts showing in the Slect Entity spot.  Any hints on how to get my contracts in there?

I also do not have my DOD contracts in SAM yet. I tried the Federal Service Desk multiple times and they don't seem to know. It is comforting to know I am not alone.

Our office contacted the help desk and they suggested checking the beta.sam.gov site for CMRA reporting. I went there (you log in with the same SAM login) but did not see anything related to CMRA reporting yet. (as of 10/22/20)

We see none of our DoD contracts in the SCR reporting portal in SAM.  We are asking some of our DoD Contracting Officers if they have any insight, as we are getting nowhere with the Federal HelpDesk.

DoD has published a set of FAQs and instructions related to service contract reporting for both DoD contracting personnel and contractors.  I haven't waded through all of it, but its posted at the below site:

https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr

It looks like a lot of the guidance to contractors boils down to "talk to you CO", "make sure your contract is showing up in FPDS correctly" and "reach out the federal helpdesk"; so maybe not a lot of help...

It appears that the threshold for reporting might have changed with the migration. I used to have to report on all DOD contracts. Maybe this is why they are not showing up? Does anyone know if we are obligated to follow up with the CO to get these into FPDS to show up if they meet the threshold? That would be quite an undertaking.

Good afternoon everyone. I've been following this thread because CMR is typically a quick annual reporting process, however, the switch from ECMRA to SAM has created quite a bit of confusion. I was able to find the possible reason as to why a contract is not listed. On page 4 of the "SCR Guidebook 21 October 2020.pdf", there are new thresholds that must be met to require reporting.

https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr (2nd Button - SCR Guidebook)

Reporting Thresholds DoD contracts pulled for FY20 reporting are those where (1) period of performance indicates that performance occurred during FY20, (2) the product service code (PSC) reported is in one of the identified category management areas, (3) were in excess of $3M in obligations or deobligations reported during FY20

As with most things GovCon related, this could not have better worse done on their end. I hope this helps eliminate some stress. I've also sent this out to multiple COs for awareness/confirmation & awaiting reply.

Does anyone know what is required for the tier subcontractor reporting? and is the DoD reporting supposed to be under the SCR and would that now only include the service portion of the work? i used to report on our construction labor hours and dollars as well?

The reason come of you are not seeing any contracts listed with which to report is that SAM will only enable reporting for entities with contracts that meet the SCR thresholds. So, no contracts listed, no reporting required.

Some news that I posted to the Home Page tonight.  Fiscal Year 2020 Reporting Period Extended for Contractor Service Contract Reporting in the System for Award Management.

I received a Prime Mod today that is making a CMR CLIN "Reserved" with a note in the Mod stating: "CMR language is being removed from the modification as it is no longer applicable to SBIRs/STTRs."  

Curious of anyone has seen formal notice anywhere exempting SBIRs/STTRs from the CMR requirements, or if the above language is the CO's interpretation of the revised requirements.

@JeanJ

Without knowing the particulars (e.g., grant or contract) I would suggest you check here for Service Contract Reporting applicability:

https://www.sam.gov/SAM/transcript/SCR_QSG.pdf

or here (e.g., SCR criteria in SCR Guidebook):

https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr

Hello, 

I am having one of my contractors having issues too. Any more updates on this? The contract is in FPDS and the FSD Helpdesk does not seem to know how to assist. The contractor is claiming that they cannot submit a helpdesk ticket and are asking the CO to submit a helpdesk ticket. Any guidance is appreciated. Seems like a lot of people are having issues.

Hi, Only 1 contract shows up on our SAM profile under Reports/Service Contract Report even though we have many that require EMCRA reporting per our contracts.  But how can we complete for each contract if the contract is not listed?

Thank you

On 5/10/2021 at 7:13 PM, Annette Palazuelos said:

Hi, Only 1 contract shows up on our SAM profile under Reports/Service Contract Report even though we have many that require EMCRA reporting per our contracts.  But how can we complete for each contract if the contract is not listed?

Thank you

With the DoD change from ECMRA reporting to SCR, there is now a $3M threshold and not every product service code (PSC) that required reporting under ECMRA is reportable under DoD's SCR. 

https://sam.gov/SAM/transcript/SCR_OSG.pdf

That link should get you to the Quick Start guide where the above info is discussed.

Note that the DoD and Federal SCR  requirements are not identical.