Government approved Purchasing System

Contractor500 said:

What do you need to do and what is required to get an approved purchasing system? Thank you in advance for your help.

Part 44 - Subcontracting Policies and Procedures | Acquisition.GOV

FAR 44.301 Objective.

"The objective of a contractor purchasing system review (CPSR) is to evaluate the efficiency and effectiveness with which the contractor spends Government funds and complies with Government policy when subcontracting. The review provides the administrative contracting officer (ACO) a basis for granting, withholding, or withdrawing approval of the contractor’s purchasing system."

Contractor500 said:

What do you need to do and what is required to get an approved purchasing system? Thank you in advance for your help.

You must have a government contract. The government might initiate a Contractor Purchasing System Review (CPSR) when a contract involves a significant amount of subcontracting. A company cannot apply for a CPSR.

See FAR Subpart 44.3. Contractors' Purchasing System Reviews.

See also "What You Need to Know About the Contractor Purchasing System Review," at: https://unanet.com/blog/what-you-need-to-know-about-the-contractor-purchasing-system-review 

Finally, see "Contracting Purchasing System Reviews: What are They and What’s New?" https://www.dhg.com/portals/0/ResourceMedia/publications/Contracting-Purchasing-System-Reviews-What-are-They-and-Whats-New.pdf

Contractor500 said:

What do you need to do and what is required to get an approved purchasing system? Thank you in advance for your help.

Adding to the previous two replies.

When you have the need for a purchasing system that is able to survive a DCMA review, you need to understand what DCMA will look for in a CPSR. In that regard, there is a CPSR Guidebook that is helpful. I'll also add that if a company knows nothing about establishing a CPSR-compliant purchasing system and supporting a CPSR, that company really ought to invest in hiring a consultant or two to advise it. Googling "CPSR consultant" returns several possible candidates for that role.

Constricting Officer said:

Part 44 - Subcontracting Policies and Procedures | Acquisition.GOV

FAR 44.301 Objective.

"The objective of a contractor purchasing system review (CPSR) is to evaluate the efficiency and effectiveness with which the contractor spends Government funds and complies with Government policy when subcontracting. The review provides the administrative contracting officer (ACO) a basis for granting, withholding, or withdrawing approval of the contractor’s purchasing system."

Thank you!

Vern Edwards said:

You must have a government contract. The government might initiate a Contractor Purchasing System Review (CPSR) when a contract involves a significant amount of subcontracting. A company cannot apply for a CPSR.

See FAR Subpart 44.3. Contractors' Purchasing System Reviews.

See also "What You Need to Know About the Contractor Purchasing System Review," at: https://unanet.com/blog/what-you-need-to-know-about-the-contractor-purchasing-system-review 

Finally, see "Contracting Purchasing System Reviews: What are They and What’s New?" https://www.dhg.com/portals/0/ResourceMedia/publications/Contracting-Purchasing-System-Reviews-What-are-They-and-Whats-New.pdf

Thank you so much for this helpful information!

here_2_help said:

Adding to the previous two replies.

When you have the need for a purchasing system that is able to survive a DCMA review, you need to understand what DCMA will look for in a CPSR. In that regard, there is a CPSR Guidebook that is helpful. I'll also add that if a company knows nothing about establishing a CPSR-compliant purchasing system and supporting a CPSR, that company really ought to invest in hiring a consultant or two to advise it. Googling "CPSR consultant" returns several possible candidates for that role.

Thank you so much for this great information!

Vern Edwards said:

You must have a government contract. The government might initiate a Contractor Purchasing System Review (CPSR) when a contract involves a significant amount of subcontracting. A company cannot apply for a CPSR.

See FAR Subpart 44.3. Contractors' Purchasing System Reviews.

See also "What You Need to Know About the Contractor Purchasing System Review," at: https://unanet.com/blog/what-you-need-to-know-about-the-contractor-purchasing-system-review 

Finally, see "Contracting Purchasing System Reviews: What are They and What’s New?" https://www.dhg.com/portals/0/ResourceMedia/publications/Contracting-Purchasing-System-Reviews-What-are-They-and-Whats-New.pdf

Thank you for this really great information! I appreciate it.